Kenya: Procurement Manager

With a mission to restore health and healing to those most in need, IMA World Health is a non-profit, faith-based organization that offers extensive expertise in health systems strengthening as well as neglected tropical diseases, malaria, HIV, non-communicable diseases, and sexual and gender based violence programs in some of the most challenging and post-conflict settings throughout Africa, Asia, and the Caribbean.

Job purpose

The Procurement Manager will mainly ensure that all procurement and logistic activities for the Afya Jijini Program are done in compliance with IMA World Health Policies and procedures, Government laws and Donor Rules and Regulations.

Duties and responsibilities

• Contribute in the design, development, implementation and maintenance of contextualized procurement, purchasing, logistics and distribution operating procedures in order to attain operational excellence

• In liaison with other operations departments and programs in procurement & logistics execution, he will establish & coordinate an overall, synchronized projects’ supplies annual procurement plan, thereby minimizing adhoc procurements, and aiding projects’ to better manage planned procurements and expenditures

• Confer with relevant technical experts to confirm that specifications are accurate and complete, samples provided where necessary, and deliverables are complete and correct in accordance with contract terms, and fit-for-function

• Coordinate sourcing strategies and develop a thorough and a full open process with a comprehensive supplier base for the supply of goods and services, constantly researching to ensure a reliable and competitive vendor base.

• Negotiate supplier terms and conditions for the supply of goods & services, ensuring the optimal combination of cost, quality and delivery/lead time for the organization.

• Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents

• Generate and disseminate complete, accurate and relevant monthly procurement reports on user friendly, standardized templates to support project management decision making

• Act as property manager for office assets, coordinating their purchasing based on assessed needs, systematic tagging, insurance (and related claims processes), annual documented physical verification and disposal at close out per project specific disposal provisions

• Facilitate procurement audits and internal compliance reviews.

• Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts. He will be responsible for follow through on all procurement & acquisition contractual obligations. In coordination with activity managers, s/he reviews and approves invoices prior to forwarding them to finance for payment processing, resolves any problems that arise, performs post contract evaluations ensuring accuracy and integrity of data;

• Documentation and Payment Processing- under the guidance of Senior Director Finance and coordination with technical team leads, the Procurement Manager will work with relevant team members to ensure adequate documentation is secured in support of various project events such as field trainings and workshops, work planning workshops and other meetings involving internal and external staff and other stakeholders. S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the finance office to facilitate timely payment processing.

  Qualifications

• The Procurement Manager should hold a Master’s degree in procurement and Logistics Management, OR a Bachelor’s degree in procurement with professional qualification in procurement.

• Minimum of seven years’ experience in managing logistics and procurement.

• Working knowledge of international funding agencies procurement procedures and familiarity with commodity management tracking systems.

• Demonstrated ability to work with limited supervision

• Excellent written and verbal communication skills

• Computer literacy skills

To Apply

All applications should be submitted to jijinihr@imaworldhealth.org

Application closing date is: 10^th June 2016