Country: Kenya
Closing date: 31 Jul 2016
IMA World Health is the prime contractor for the USAID/Kenya and East Africa Afya Jijini program in Kenya. Afya Jijini seeks to improve and increase access and utilization of quality health services in Kenya through strengthened service delivery and institutional capacity of county health systems within Nairobi.
Afya Jijini is working with the county government with emphasis on partnership with the county health management teams to implement the county health strategic and investment plan. IMA seeks to hire Administrative Assistant.
Job Summary
The Administrative Assistant –Youth and Gender will be responsible for the Youth and Gender coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency
Duties and Responsibilities
The job holder’s duties and responsibilities are outlined as follows:
Managing the Youth and Gender office inquiries, control correspondence and respond to queries on office issues on behalf of Youth and Gender department.
Managing Youth and Gender storage and filing space through effective record retention processes by ensuring filing systems are maintained and up to date, and ensuring there is transfer and disposal of records according to retention schedules and policies.
Coordinating with the Procurement Department to ensure that department’s supplies are procured in time and inventory is replenished and maintained.
Organizing and setting up Youth and Gender department staff Community Team meetings, RH Team Meetings, Care and Treatment meetings, taking minutes and timely circulation to relevant parties
Ensure adequate preparation of the Youth and Gender activities finance support documentation in readiness for payment.
Any other duties as may be assigned by supervisor
Job Specifications
The job holder must possess:
Degree in Business Administration
At least six months relevant experience in administration and preferably in the NGO sector
A high degree of initiative, diligence and attention to detail
Computer literacy (Word, Excel and Power Point)
Interpersonal, communication and negotiating skills
Organizational skills and a good team player
How to apply:
All applications should be submitted to jijinihr@imaworldhealth.org